Personal Assistant to CEO & Family (Family Office)

Описание

We are a Family Office supporting an international entrepreneur and his family. The family lives in several countries and travels frequently. We are looking for a Personal Assistant who will run the family's personal life behind the scenes, so that everything works without the family having to think about it. This is not a corporate EA role. Your focus is the family: their time, homes, travel, health, children and finances. It suits someone who finds real satisfaction in a smoothly run life. What you'll be responsible for CEO's personal agenda. You'll manage the calendar, personal meetings and calls, and prepare whatever he needs for each day. Family support. You'll be the go-to person for every family member, from everyday requests to complex arrangements. Travel & documents. You'll plan trips end to end and keep a calendar of visas, residence permits, passports and document renewals across several countries. Health. You'll arrange doctors, clinics, check-ups and insurance in different countries. Children's education. You'll find schools and tutors, coordinate schedules and keep in touch with teachers. Household staff. You'll coordinate the daily work of household staff (housekeepers, drivers, tutors): you'll set schedules and tasks, make sure everyone is on the same page, and handle any issues that come up. Properties. You'll oversee maintenance, renovation, contractors and purchases for homes in several countries. Finances & admin. You'll handle bills, fines, taxes and other payments in multiple currencies. You'll track budgets, negotiate with suppliers and keep all deadlines under control. Shopping & gifts. You'll take care of wardrobe, household purchases, and gifts for family, partners and friends. Ad-hoc requests. You'll research options and come back with a ready-made solution rather than a list of questions. What we're looking for 3+ years as a personal assistant, family assistant, or in a Family Office or VIP service English at C1 level or above, written and spoken Confident use of digital tools: Google Workspace, MS Office, a task manager (we use Asana), and AI assistants such as ChatGPT or Claude for research, translation and documents Strong organisation, attention to detail and the ability to juggle many tasks at once Absolute discretion with confidential information Higher education What we offer Fully remote work Schedule: 2/2/3 Official employment under the Russian Labour Code Medical insurance and a lunch allowance A small professional team where your expertise and initiative are valued